Date: 6th Nov 2023
Time: 8pm
Meeting Chair: Jaimyn Mayer
Minute Taker: Adam Jacobus
Location: Brisbane Makerspace (146 Wickham St)
- Jaimyn Mayer (+1 proxy from Brendan Halliday)
- Adam Jacobus
- Jesse Dawson (Jedd)
- Zac Forrester
- Stephanie Piper (Steph)
N/A
- We now have two society accounts with Commbank, these will be used to collect membership fees and pay out suppliers
No report made
No report made
No report made
Raised by: Jaimyn Mayer
Seconded by: Zac Forrester
Result: Passed with no dissent
Raised by: Jaimyn Mayer
Seconded by: Adam Jacobus
Result: Passed with no dissent
Raised by: Jaimyn Mayer
- Expenditure estimates are per month, some estimates are based on averages for services that don't have fixed costs.
Seconded by: Jedd
Result: Passed with no dissent
- Tasks assigned to the President (Jaimyn Mayer) and Treasurer (Brendan Halliday) to begin transitioning recurring expenses to be billed from the association's accounts.
Raised by: Jaimyn Mayer
- The current lease ends on the 29th of March 2024, any new lease agreement will be signed by the committee on behalf of the association.
Seconded by: Zac Forrester
Result: Passed with no dissent
Raised by: Jaimyn Mayer
- Jedd had some suggestions for the inclusion of motorcycles in the policy. Motion tabled pending discussion and amendments. Discussions to be held on the member forum.
Result: Motion tabled
- Task assigned to President (Jaimyn Mayer) to start a discussion thread on the member forum about the draft parking policy.
Raised by: Jaimyn Mayer
- Suggestion was made by Jedd for this policy, as well as others, to include some examples of scenarios where the policy does or doesn't apply, to aid in comprehension.
Seconded by: Zac Forrester
Result: Passed with no dissent
- Task assigned to President (Jaimyn Mayer) to add examples to policy documents to aid comprehension.
Raised by: Jaimyn Mayer
Seconded by: Zac Forrester
Result: Passed with no dissent
Raised by: Jaimyn Mayer
- Reccommendation was made by Jedd to include a note about members being allowed to change their member plan after a billing period.
Seconded by: Jedd
Result: Passed with no dissent
- Task assigned to president to add a note to the fee schedule to remind members they can move between membership levels every month.
- Reminder to members to promote good will between organizations with similar goals and interests.
- Jedd raised the idea of creating a workshops and events policy to help the various future working groups to hold events and workshops for their respective interest groups.
- There was a after-hours call this week from a member who had locked themselves out of the space. Currently only the President (Jaimyn Mayer) has access to receive calls directed to the emergency and after-hours phone number. A suggestion was made to grant the other committee members access to the phone number so that anyone can handle those calls.
Meeting adjourned at 9 pm.